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Just a thought unrelated to this camping endeavor. But it might ease things for next year if you all just picked a date now for 2009 and said "come hell or high water we'll be camping somewhere on this weekend, we're all creative good hearted people so even if it ends up being a Wal-Mart parking lot we'll have fun. Hold the date and details to be determined later."
Simultaneously trying to pick the when and the where never works smoothly for big group activities in my experience.
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