Tech Support: Outlook

Kevy Baby · 08-09-2007, 11:11 AM

No, I do not need tech support on my outlook on life, I am trying to figure out something in Outlook.

I use Outlook 2003 I believe (the version before the one that came out with Vista). I am looking for a way to remove attachments from emails that I have received without deleting the emails themselves. I receive a LOT of emails with larger attachments and my Outlook file has bloated to about 8 GB.

I can see in rules where I can SELECT an email with an attachment, but I do not see a command where I can remove that attachment.

Does anyone know how to do this? (FWIW, we do not use Exchange Server - we access email through POP3. However, I do not want to do this to all incoming emails, I just want to be able to batch process a bunch of older emails).

Morrigoon · 08-09-2007, 11:17 AM

Low-tech answer would be to forward it to yourself, and remove the attachment from the forward, then delete the original email.

Ghoulish Delight · 08-09-2007, 11:18 AM

I don't believe there's a way to batch remove them. You have to open the message, right click the attachment and delete it from there.

Kevy Baby · 08-09-2007, 11:26 AM

Quote:

Originally Posted by Ghoulish Delight

I don't believe there's a way to batch remove them. You have to open the message, right click the attachment and delete it from there.

I've been doing that - it is tedium hell.

Oh well - thanks for responding!

BarTopDancer · 08-09-2007, 11:32 AM

Can you create a .pst file and store it on a server somewhere? Then you would have access to the emails and the files while keeping your Outlook size reasonable.

Stan4dSteph · 08-09-2007, 11:35 AM

Quote:

Originally Posted by BarTopDancer

Can you create a .pst file and store it on a server somewhere? Then you would have access to the emails and the files while keeping your Outlook size reasonable.

That would be my solution. Create an archive .pst file and then only access it when you need something from there.

BarTopDancer · 08-09-2007, 11:38 AM

Make sure you store it on a server though, and not your local machine. Because servers are backed up. And your local machine probably isn't.

Kevy Baby · 08-09-2007, 07:58 PM

Quote:

Originally Posted by BarTopDancer

Make sure you store it on a server though, and not your local machine. Because servers are backed up. And your local machine probably isn't.

Were a small office (seven computers for six people). We use my computer as the "server" (using the shared docs folder). I have both an on-site external HD backup as well as off-site back-up using Mozy Pro.

Yeah, we need to get a real server, but the boss doesn't understand that. Heck, up until a little over a year ago we used AOL for email - all email for everyone went to a single AOL address. Now THAT was a clusterfyck!

Alex · 08-09-2007, 08:03 PM

Most server admins really don't like people storing massive .pst files on the networked server. They quickly run out of space.

Whenever we start running out of space, .psts are the first thing they are the first thing they target (as well as MP3 libraries).

It is tedious to do it with a big backlog but you can sort emails by size and target the biggest ones first. Otherwise get in the habit of taking out the attachments as they come in, it is like keeping the house clean. Do it every day and it takes 10 minutes a day, do it once a week and it takes 2 hours.

BarTopDancer · 08-09-2007, 08:18 PM

Quote:

Originally Posted by Alex

Most server admins really don't like people storing massive .pst files on the networked server. They quickly run out of space.

Whenever we start running out of space, .psts are the first thing they are the first thing they target (as well as MP3 libraries).

Interesting. We keep our .pst files stored on our 'personal space' on one of the network servers (each office has their own server for this purpose). I'll have to find out how we keep from running out of space. We do it to keep the .pst file off our exchange servers.

08-09-2007, 11:11 AM	#1
Kevy Baby Chowder Head Join Date: Jan 2005 Location: Yes Posts: 18,500	Tech Support: Outlook No, I do not need tech support on my outlook on life, I am trying to figure out something in Outlook. I use Outlook 2003 I believe (the version before the one that came out with Vista). I am looking for a way to remove attachments from emails that I have received without deleting the emails themselves. I receive a LOT of emails with larger attachments and my Outlook file has bloated to about 8 GB. I can see in rules where I can SELECT an email with an attachment, but I do not see a command where I can remove that attachment. Does anyone know how to do this? (FWIW, we do not use Exchange Server - we access email through POP3. However, I do not want to do this to all incoming emails, I just want to be able to batch process a bunch of older emails). __________________ The thing about quotes on the internet is that you cannot verify their validity. - Abraham Lincoln
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08-09-2007, 11:17 AM	#2
Morrigoon I throw stones at houses Join Date: Jan 2005 Location: Location: Location Posts: 9,534	Low-tech answer would be to forward it to yourself, and remove the attachment from the forward, then delete the original email. __________________ http://bash.org/?top "It is useless for sheep to pass a resolution in favor of vegetarianism while wolves remain of a different opinion." -- William Randolph Inge
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08-09-2007, 11:18 AM	#3
Ghoulish Delight I Floop the Pig Join Date: Jan 2005 Location: Alternative Swankstyle Posts: 19,348	I don't believe there's a way to batch remove them. You have to open the message, right click the attachment and delete it from there. __________________ 'He who receives an idea from me, receives instruction himself without lessening mine; as he who lights his taper at mine, receives light without darkening me.' -TJ
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08-09-2007, 11:32 AM	#5
BarTopDancer Prepping... Join Date: Jan 2005 Location: Here, there, everywhere Posts: 11,405	Can you create a .pst file and store it on a server somewhere? Then you would have access to the emails and the files while keeping your Outlook size reasonable. __________________ Spork is the new MacGyver Postcards From My Edge
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08-09-2007, 11:38 AM	#7
BarTopDancer Prepping... Join Date: Jan 2005 Location: Here, there, everywhere Posts: 11,405	Make sure you store it on a server though, and not your local machine. Because servers are backed up. And your local machine probably isn't. __________________ Spork is the new MacGyver Postcards From My Edge
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08-09-2007, 08:03 PM	#9
Alex . Join Date: Feb 2005 Posts: 13,354	Most server admins really don't like people storing massive .pst files on the networked server. They quickly run out of space. Whenever we start running out of space, .psts are the first thing they are the first thing they target (as well as MP3 libraries). It is tedious to do it with a big backlog but you can sort emails by size and target the biggest ones first. Otherwise get in the habit of taking out the attachments as they come in, it is like keeping the house clean. Do it every day and it takes 10 minutes a day, do it once a week and it takes 2 hours.
	Submit to Quotes